Archive Disposal Strategy: An Analysis of the Implementation of Schellenberg Theory in Libraries and Archives Services of Pasuruan Regency

Abstract

Records disposal is a crucial stage in active records management, ensuring storage efficiency, administrative accountability, and the preservation of records with enduring value. Although regulated by Pasuruan Regent Regulation Number 225 of 2023, its implementation within the local government faces various challenges, particularly regarding the assessment of record value and coordination among Regional Apparatus Organizations (OPD). This study aims to analyze the records disposal strategy implemented by the Pasuruan Regency Library and Archives Agency through the lens of Schellenberg’s theory and to identify factors hindering its implementation. A qualitative, descriptive research approach was employed. Data were collected via in-depth interviews, observation, and document analysis, and subsequently analyzed using the Miles, Huberman, and Saldaña interactive model, comprising data condensation, data display, and conclusion drawing. Data validity was verified through source and technique triangulation. The results indicate that the disposal strategy was executed in four key stages appraisal, standardization of record selection, elimination of duplicates, and transfer of responsibility in alignment with Schellenberg’s principles. However, implementation remains constrained by reliance on OPD validation, the complexity of determining historical value, limited information regarding record utility, and the need to balance storage space efficiency with the preservation of historically significant records. These findings offer an empirical contribution to the study of public sector records management, specifically regarding the application of Schellenberg’s theory to records policy implementation within local government.